Domestic Enrolment Form - New - Queensland Academy of Technology

1Application and Personal Details

2School and Workplace Details

3Education and Payment

4Required Student Profile Information

5Upload Documents

6Privacy Notice and Declaration

Fee-for-Service Course Application

This application form is for students applying to enrol in a QAT fee-for-service course. QAT will review your application, course selection, prior formal study evidence, eligibility information, visa or residency status where applicable, and payment arrangement before confirming your enrolment. Please complete all required sections accurately. If you are unsure about any question, please contact QAT administration before submitting the form.

Course Application Type

Please select the course you are applying for. QAT will review your application and confirm your enrolment details before issuing final enrolment confirmation.

Course(Required)

Your delivery mode

Please select the delivery mode that applies to your course. Some QAT courses may include online learning, campus-based study, workplace evidence, practical assessment or a combination of these. QAT will confirm the final delivery and assessment requirements before enrolment is finalised.

Study reason

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Funding

Credit Transfer Review

Credit Transfer may be considered only where you provide valid formal evidence that you have previously completed the same or formally equivalent unit of competency. Evidence may include a USI transcript, Statement of Attainment or qualification transcript.

Do you want QAT to review your previous formal study for possible Credit Transfer?

Student Information

Please enter your legal name exactly as it appears on your Unique Student Identifier (USI) record. If your legal name does not match your USI record, there may be delays in enrolment processing.

First Name / Given Name(Required)

Other Given Name / Middle Name

Family Name / Surname(Required)

Name Suffix

Example: Jr, III. Leave blank if not applicable.

Student's Full Name(Required)

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Profile Entry ID

Have you previously identified yourself by another name other than that stated in this application form?

Previous Given Name(Required)

Previous Middle Name

Previous Family Name(Required)

Gender(Required)

Date of Birth(Required)

Student's Personal Email(Required)

Student Mobile Phone(Required)

Residential Address(Required)

Is your postal address the same?

Postal Address

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Student Age

Citizenship, Residency and Visa Status

QAT needs this information to confirm your enrolment category and any visa-related study considerations. If you hold a temporary visa, you are responsible for ensuring your visa conditions allow you to study. QAT does not provide migration advice.

What is your current citizenship or residency status?(Required)

Temporary visa holder

Visa Expiration Date(Required)

Do you require QAT to issue a Confirmation of Enrolment (CoE) for a Student visa?

Please contact QAT administration before continuing. This fee-for-service enrolment form may not be the correct process if you require a Confirmation of Enrolment (CoE) for a Student visa.

Emergency Contact

Please tell us your emergency contact details

FULL NAME(Required)

Relationship to you(Required)

Phone(Required)

School detail

Please complete this section if you are currently enrolled in secondary or senior secondary school. QAT may need to confirm your school enrolment, school agreement arrangements, study suitability and any support or communication requirements with your school.

Are you still enroled in secondary or senior secondary education?(Required)

School Name(Required)

School Address

LUI

ATAR eligibility?

Current Year Level(Required)

VET Contact Name 1

VET Email 1

VET Contact Number 1

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VET Contact Name 2

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VET Email 2

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VET Contact Number 2

Are you applying under a school agreement with QAT?

QAT will review your application and confirm any school agreement requirements before enrolment is finalised.

Employment and Workplace Details

Some QAT courses require workplace-based assessment, workplace evidence or supervisor verification. Please complete this section if your selected course includes workplace-based assessment or if you are currently working in a relevant industry workplace.

Are you currently employed in a workplace relevant to your selected course?(Required)

Your employment basis(Required)

Trading name

Legal name

ABN

Employer Contact Person Name

Employer Contact Number

Employer Email

Workplace address

Do you agree for QAT to contact your workplace, if required, to confirm workplace-based assessment or supervisor verification arrangements?

Upload the following primary documents.

All information providing to QAT will be kept in confidence as per our policy guidelines contained on our website and contained within your student handbook.

Photo ID

Please upload your photo ID

Drop files here or

Max. file size: 512 MB.

Your evidence for credit transfer's request

Please upload your additional document

Drop files here or

Max. file size: 512 MB.

Your residency proof

Please upload your residency proof

Drop files here or

Max. file size: 512 MB.

School Agreement Evidence

Please upload your school agreement evidence

Drop files here or

Max. file size: 512 MB.

Your workplace evidence / employer document

Please upload your workplace evidence / employer document

Drop files here or

Max. file size: 512 MB.

Upload the following secondary documents.

All information providing to QAT will be kept in confidence as per our policy guidelines contained on our website and contained within your student handbook.

Blue Card Status

Blue Card Evidence

Drop files here or

Max. file size: 512 MB.

Your security clearance check prior vocational placement

Please upload your Blue Card evidence

Drop files here or

Max. file size: 512 MB.

Your evidence of an existing worker in the Tourism and Hospitality industry, must identify employment's status.(Required)

Please upload your employer letter evidence

Drop files here or

Max. file size: 512 MB.

Your evidence of trade qualification (Certificate III) in the Tourism and Hospitality industry.(Required)

Please upload your Trade Qualification evidence

Drop files here or

Max. file size: 512 MB.

Privacy Notice and Declaration

Why we collect your personal information

As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.

How we use your personal information

We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.

How we disclose your personal information

We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector. We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.

How NCVER and other bodies handle your personal information

NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.

NCVER is authorised to disclose information to the Australian Government Department of Employment and Workplace Relations (DEWR), Commonwealth authorities, state and territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable: (1) administration of VET, including program administration, regulation, monitoring and evaluation, (2) facilitation of statistics and research relating to education, including surveys and data linkage, (3) understanding how the VET market operates, for policy, workforce planning and consumer information.

NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf. NCVER does not intend to disclose your personal information to any overseas recipients. For more information about how NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy. If you would like to seek access to or correct your information, in the first instance, please contact your RTO using the contact details listed below.

DEWR is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how DEWR will handle your personal information, please refer to the DEWR VET Privacy Notice at https://www.dewr.gov.au/national-vet-data/vet-privacy-notice.

Surveys

You may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.

Contact information

At any time, you may contact QAT to request access to your personal information, correct your personal information, make a complaint about how your personal information has been handled, and ask a question about this Privacy Notice.

Address: Ground Floor, 333 Adelaide Street, Brisbane City, QLD 4000, Australia.

Contact Number: 07 3002 0888

Email: support@qat.qld.edu.au

I confirm that(Required)

I have read, understood and agreed with the content of QAT Privacy Policy. I declare that all the information that I provided on this form is true and correct.

I understand QAT will review my application before enrolment is confirmed.

I understand Credit Transfer is not automatic and will only be confirmed after QAT reviews valid formal evidence.

I understand I am responsible for ensuring any visa conditions allow me to study, and QAT does not provide migration advice.

I understand fees and payment arrangements will be confirmed by QAT before enrolment is finalised.

I consent to QAT contacting my school, workplace or nominated contact where required for enrolment, workplace assessment, support or administrative purposes, subject to the information I have provided.

Student's Signature and Parent's Signature (if appropriate)

Please sign into the boxes below.

Student Name

Student Signature On Application

Signed Date On Application

Parent/Guardian Consent Section

This section is only required if the applicant is a school student applying under a school agreement, or if QAT has requested parent/guardian consent because the applicant is under 18 years of age.

If this does not apply to you, please leave this section blank.

I confirm that(Required)

I confirm that I am the parent/guardian of the applicant and consent to the applicant submitting this application to QAT. I understand QAT will review the application before enrolment is confirmed.

Parent/Guardian Full Name

Relationship to Student(Required)

Parent/Guardian Signature On Application

Signed Date On Application

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Type of Signing Up

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Application's Category

Normal Application

Change SRTO

Change Employer

Transition Course

Change Course

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Reason for the request

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Effective date of the request(Required)

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Contract Number

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Change of supervising registered training organisation (ATF-010)

This form is used to notify the department of a change of supervising registered training organisation for one or multiple apprentices and/or trainees.

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Old SRTO Name

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Declarations of changing of supervising registered training organisation (ATF-010)

Please read and confirm the following declarations

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Student's Declaration on ATF-010 Change RTO

I confirm that I have been fully informed of the impacts, if any, a change of SRTO may have on receipt of any travel and/or accommodation subsidies and/or the continuation of state funding (User Choice) for the training being delivered to me.

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Parent / Guardian Declaration on ATF-010 Change RTO

I confirm that I and the trainee / apprentice mentioned in this form have been fully informed of the impacts, if any, a change of SRTO may have on receipt of any travel and/or accommodation subsidies and/or the continuation of state funding (User Choice) for the training being delivered to the trainee / apprentice mentioned in this form.

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Employer Declaration on ATF-010 Change RTO

I declare on behalf of the entity named in the employer’s details above that the change of SRTO is being notified in agreement with the apprentice(s) and/or trainee(s) shown (on this form and/or on the attached list) and the agreement of the new SRTO, and the replaced SRTO has been notified as per s70 (2)(a) of the Further Education and Training Act 2014.

Where applicable and appropriate, the change of SRTO is being notified in agreement with the parent(s) of the apprentice(s) and/or trainee(s).

I will negotiate a training plan with each apprentice and/or trainee shown on this form or attached list and the new SRTO.

For any school-based apprentice(s) and/or trainee(s) affected by this change, I will negotiate a new schedule of education, training and employment with the parties and the school(s) where changes will impact upon the previously agreed arrangements.

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SRTO Declaration on ATF-010 Change RTO

I declare that I agree to be the SRTO for the apprentice(s) and/or trainee(s) shown on this form or attached list.

I have fully informed all parties of the impacts, if any; the transfer to my organisation may have, particularly in respect of continued state funding (User Choice) of their training, and eligibility for any travel and/or accommodation subsidies they may receive.

I will negotiate a new training plan with the parties for each apprentice and/or trainee shown on this form or attached list, including an assessment of the employer’s capacity to provide, or arrange to provide, the facilities range of work, supervision and training required under the training plan within 28 days of replacing the former SRTO.

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Transition of qualification (ATF-028)

This form is used by the SUPERVISING REGISTERED TRAINING ORGANISATION ONLY to notify the department of a transition of qualification for one or multiple apprentices and/or trainees, due to an update to the national training package.

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Old qualification

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New qualification

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Declarations of transition of qualification (ATF-028)

Please read and confirm the following declarations

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SRTO Declaration on ATF-028 Transition

I declare that I have fully informed all parties of the impacts, if any, the transition of qualification may have on the employer(s)/apprentice(s) and/or trainee(s) shown on this form or attached list.

I will change the training plan to reflect the changed qualification title and/or code and any units of competency, and send a copy of the changed training plan to each employer and apprentice/trainee shown on this form or attached list within 14 days after making the change.

For any school-based apprentice(s) and/or trainee(s) affected by this change, I will negotiate a new education, training and employment schedule with the parties and the school(s) if the changes impact upon the previously agreed arrangements.

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Amendment of a registered training contract (ATF-035)

This form is used to apply to the department to amend the apprenticeship or traineeship training contract. Examples include changes to: the qualification level (e.g. from Certificate II in Retail Operations to Certificate III in Retail Operations)

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Old qualification

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New qualification

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Declaration of amendment of a registered training contract (ATF-035)

Please read and confirm the following declarations

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Student's Declaration on ATF-035 Amendment

I agree to the proposed amendment and I have been made aware of and understand any impacts this may have on wages and conditions. The proposed amendment has been discussed with the supervising registered training organisation (SRTO).

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Parent / Guardian Declaration on ATF-035 Amendment

I agree to the proposed amendment and I have been made aware of and understand any impacts this may have on wages and conditions of the trainee / apprentice mentioned in this form. The proposed amendment has been discussed with the supervising registered training organisation (SRTO).

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Employer Declaration on ATF-035 Amendment

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SRTO Declaration on ATF-035 Amendment

I have discussed the proposed amendment with the employer and apprentice or trainee and support the application to amend. Where applicable, the training plan will be reviewed if the amendment is approved.

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Permanent transfer of a registered training contract (ATF-039)

This form is used when applying to permanently transfer the training contract from the current employer to a new employer.

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Old Employer Name

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Any break while changing?

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If yes, how long was the break?

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Is the apprentice or trainee in a business relationship with the new employer (e.g. partnership, franchisee, director, trust)?

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Prior to this transfer has the intended apprentice/trainee worked for, or been hosted by/to, the employer/host employer ?

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Since commencing your apprenticeship or traineeship have you completed any of the following?

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Are you currently undertaking any other study or training at another school, college, university or training provider?

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Declarations of permanent transfer of a registered training contract (ATF-039)

Please read and confirm the following declarations

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Student Declaration on ATF-039 Change Employer

I am aware the registered training contract and all obligations associated with it are being transferred to the new employer as detailed on this form.

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Parent / Guardian Declaration on ATF-039 Change Employer

I am aware the registered training contract and all obligations associated with it are being transferred to the new employer as detailed on this form.

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Employer Declaration on ATF-039 Change Employer

I am aware the registered training contract and all obligations associated with it are being transferred to the new employer as detailed on this form.

I confirm that the above details are true and correct.

I understand that the apprenticeship or traineeship training contract is legally

binding in accordance with the training contract obligations as detailed on this application and in the Further Education and Training Act 2014.

The apprentice/trainee is an Australian citizen or a New Zealand citizen.

The apprentice/trainee holds a valid visa which provides work rights allowing them to undertake this apprenticeship or traineeship.

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Training Plan (ATF-045)

A training plan is a formal, working document which describes what training and assessment will be carried out during your apprentice’s or trainee’s training contract.

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Is there any information in the application form or ERA which requires student to have a specialised support plan?

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Does the nominated workplace for this apprentice/trainee have the necessary work, resources and facilities needed for the apprentice/trainee to undertake the workplace training? If the answer to this question is no, the alternate arrangements must be listed in the employer resource assessment

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Would any of the described conditions above identify you as someone seeking assistance for special needs?

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Is a tailored support plan required to identify alternative methods of training and assistance where provision for amendment is allowable?

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Are there any other support services you require that have not already been identified and acted upon?

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Declarations of Training Plan (ATF-045)

Please read and confirm the following declarations

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Student's Declaration on ATF-045 Training Plan

I agree that the RTO nominated on this Training Plan may provide information concerning any matters relating to my training to my employer and the State Training Authority.

I have participated in the negotiation and development of the training plan.

I and my employer have jointly selected the RTO.

RPL and credit transfer arrangements have been explained to me and my employer.

I understand and support how the training and assessment will happen.

I am also aware of the relevant state training legislation and RTO compliance requirements.

I agree that the RTO has provided full details of how to access the RTO training and assessment dispute mechanism.

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Employer Declaration on ATF-045 Training Plan

I have participated in the negotiation and development of the training plan.

I and the trainee/apprentice have jointly selected the RTO.

RPL and credit transfer arrangements have been explained to me and the trainee/apprentice.

I understand and support how the training and assessment will happen.

I am also aware of the relevant state training legislation and RTO compliance requirements.

I agree that the RTO has provided full details of how to access the RTO training and assessment dispute mechanism.

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SRTO Declaration on ATF-045 Training Plan

I have participated in the negotiation and development of the training plan.

RPL and credit transfer arrangements have been explained to the employer and trainee/apprentice.

I understand and support how the training and assessment will happen.

I am also aware of the relevant state training legislation and RTO compliance requirements.

I agree that the RTO has provided full details of how to access the RTO training and assessment dispute mechanism.

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VET in schools (VETiS)

Please complete the section below because QAT is required to retain evidence to support each student’s eligibility for the program prior to enrolment.

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Please outline all VET qualifications previously attempted and outcomes of this student.(Required)

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If the previous qualification was completed, please outline how the completed qualification was subsidised.(Required)

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VET in schools (VETiS)

Please complete the section below because QAT is required to retain evidence to support each student’s eligibility for the program prior to enrolment.

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School Declaration On VETiS Funding(Required)

By signing this declaration I attest that the undertaking of this training WILL impact on the school timetable of the named student.

I understand that QAT is required to retain evidence to support each student’s eligibility for the program prior to enrolment.

By signing this declaration I give my official permission for QAT to collect the data of this entry and create a letter on my behalf confirming the following information: student name, date of birth, citizenship status, school year currently enrolled, statement from the school concerning all VET qualifications previously attempted and outcomes, as well as how it was subsidized.

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Education, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeships (ATF-023)

This optional template, when completed and signed, may be used by the parties as evidence of their negotiated and agreed schedule of school studies, work and training for a school-based apprentice or trainee.

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Day you go to school

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School Day Start Time

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School Day End Time

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School Duration Per Day

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Day you go to work

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Start Time

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End Time

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Work Duration Per Day

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Day you have training

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Training Location

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Training Frequency

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School Subjects Being Affected

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Impact on the school timetable of the school-based trainee / apprentice

The student is attending work and/or structured training during school hours. This is an obvious impact on the school timetable and the listed timing was agreed by all parties.

The student needs to drop above-listed subjects to cater for this additional work/study. This is an obvious impact on the school timetable and the listed subjects was agreed by all parties.

The work/training does not happen during school hours and have no genuine impact on the school timetable.

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Use the below space to include any additional information to reflect the impact of work and training on the student’s school timetable. (Attach additional documents, if necessary.)

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Declaration of Education, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeships (ATF-023)

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Student's Declaration on ATF-023 ETES

I attest that I have been fully informed, and am aware, of my school, work and training commitments.

I have been fully informed of the impact my undertaking this school-based apprenticeship or traineeship may have on my eligibility for any future public funding for apprenticeship or traineeship training under the User Choice program.

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Parent / Guardian Declaration on ATF-023 ETES

I attest that I have been fully informed, and am aware, of the impact that undertaking this school-based apprenticeship or traineeship could have on the student’s ability to access future public funding for apprenticeship or traineeship training under the User Choice program.

I and the above-named student, have been fully informed of their school, work and training commitments and the implications for the student’s QCE outcomes.

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Employer Declaration on ATF-023 ETES

I attest that the abovenamed student will be paid whilst employed under this school-based apprenticeship or traineeship.

I intend to continue to employ and train the abovenamed student in paid employment on completion of formal schooling if this school-based apprenticeship or traineeship is not completed. For students undertaking an Electrotechnology apprenticeship, the student has met the minimum requirements as outlined in the Queensland Information Training Service (QTIS) database for this apprenticeship; and the student will be undertaking a minimum of 375 hours (50 days) paid employment (600 hours (80 days) of paid employment for the Electrotechnology industry) per 12 month period.

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SRTO Declaration on ATF-023 ETES

I attest that the student has been fully informed of their school, work and training commitments.

I have fully informed the student and their parent or guardian, about the impact this school-based apprenticeship or traineeship may have on the student’s ability to access future public funding for apprenticeship or traineeship training under the User Choice program.

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School Declaration On ETES - Traineeship

By signing this declaration I attest that the undertaking of this school-based apprenticeship or traineeship WILL impact on the school timetable of the named student.

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Declaration for QAT Signing Up

Please read and confirm the following declarations.

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Employer Declaration on Signing Up

I understand that student contribution fee under User Choice policy is waived while my trainee / apprentice is still at school. (A)

I understand that the student contribution fee under User Choice policy is continued to be waived if my trainee / apprentice is changed to full-time or part-time post school AND are eligible either under the Free apprenticeships for under 25s/21s initiative. (B)

I confirm that I agree to pay the student contribution fees on behalf of my trainees / apprentices if they do not meet either (A) or (B). The student contribution fees under the User Choice program are set at $1.60 per nominal hour for each unit of competency.

I agree that the effective signed date of the training plan will be on the date QAT receives the approved training contract notification.

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Student Declaration on Signing Up

I agree that the effective signed date of the training plan will be on the date QAT receives the approved training contract notification.

Stakeholders' Signatures On Signing Up

After you confirm the above declarations, please sign the boxes below.

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Student Signature.

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Parent Signature.

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Employer Signature On Sign Up

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SRTO/QAT Signature On Sign Up

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Signed Date On Application

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Principal or Delegate Signature

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Signed Date Of Principal or Delegate Signature

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AASN contact

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AASN Provider

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AASN Officer Name

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AASN Email

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AASN Contact Number

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Co-contribution payment

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Payment Mode

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Amount Paid

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Payment Date

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Payment Time

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Application's referral

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Priority Level(Required)

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BDM

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BDM Phone

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Signup Date

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Signup Time

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Internal Processing

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Current Status

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Delivery Modes(Required)

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Student Number

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Trainer

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Funding

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Effective Signed Date on TP

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Fee Exemption

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Enrolment Start Date

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Enrolment End Date

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Contract Start Date

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Contract End Date

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What documents are missing?

Application is not fully signed or completed

LLN has not been completed by the student.

LLN has not been marked by the trainer

ETES has not been signed by school ILO

Student has not provided photo ID address Medicare

Student has not paid the co-contribution fee

Other

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Application Notes

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Induction and Enrolment Checklist - VET Invesment Program 2023-2024.

This section indicates if each enrolment meets the audit requirements or not.

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VET Investment Requirement 1 (Dynamic AF): QAT is required to demonstrate their process and provide the evidence collected to support the student enrolment.

A signed and dated enrolment form containing questions sufficient to identify ineligible candidates and seeking to identify previously achieved units of competency.

The student/parent has not signed the application form.

This requirement is not applicable.

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VET Investment Requirement 2 (Date of birth): QAT is required to retain evidence of the student’s age at time of commencement (must be 15 years or over).

Queensland Driver Licence

Photo Identification Card

Adult Proof of Age Card

Heavy Vehicle or Marine Licence

Australian Passport

Foreign Passport

Australian Birth Certificate

This requirement is not applicable.

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VET Investment Requirement 3 (Address): QAT is required to retain evidence of the student’s permanent residency in Queensland.

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VET Investment Requirement 4 (PR/Citizen): QAT is required to retain evidence of the student’s Australian citizenship, Australian permanent residency (includes humanitarian entrant), temporary residency status with the necessary visa and work permits on the pathway to permanent residency, or New Zealand citizenship.

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VET Investment Requirement 5 (Dynamic AF): QAT is required to retain evidence to confirm that prospective students do not hold a post-school certificate III qualification (Certificate 3 Guarantee) or higher-level qualification (Higher Level Skills training).

Signed enrolment forms or other pre-enrolment documentation which requires the prospective student to provide sufficient information to make an informed decision on eligibility.

This requirement is not applicable.

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VET Investment Requirement 6 (AISS): QAT is required to conduct a search prior to enrolment using the AISS tool / search facility to help confirm whether prospective students have previously attained a certificate III or higher-level qualification; and/ or prospective are not already enrolled in a certificate III or higher qualification relevant to the specific program under which training is being subsidized.

AISS record of less than 30 days prior to the enrolment has been conducted and saved to the student's folder.

This requirement is not applicable.

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VET Investment Requirement 7 (AISS): QAT is required to conduct a search prior to enrolment using the AISS tool / search facility to help confirm whether prospective students have applicable credit transfer/s.

AISS record of less than 30 days prior to the enrolment has been conducted.

The student did not have any applicable credit transfer based on AISS record.

The student has applicable credit transfer/s and acceptable evidence was provided.

The student has applicable credit transfer/s and acceptable evidence has not been provided.

This requirement is not applicable.

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VET Investment Requirement 8 (Concession): QAT is required to retain evidence of the student’s eligibility for concession, if applicable. The student’s eligibility for concessional status must be confirmed by the supplier at the time of the student’s enrolment and evidence must be retained by the supplier.

A signed and dated enrolment documentation confirming the student’s disability status AND other documentation verifying the holder has a disability.

A signed and dated enrolment documentation confirming the student’s Aboriginal / Torres Strait Islander status.

A copy of student’s Pensioner Concession Card (both sides).

A copy of Queensland Health Care Card (both sides).

A copy of Commonwealth Senior Health Card (both sides).

A Veteran’s Affair Card (both sides).

If the student is an adult prisoner, a copy of Queensland corrective services Form 1 and/or Form 3.

This requirement is not applicable.

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VET Investment Requirement 9 (Blue Card): QAT is required to retain a security clearance document (Blue Card) prior to the commencement of vocational placement for audit purposes.

The student acknowledged in the enrolment form that he/she must supply the evidence to QAT prior vocational placement as a security clearance check.

A letter from the relevant governing body approving the security clearance

A copy of the student’s police check

A copy of the student’s blue card

A copy of the student’s yellow card

This requirement is not applicable.

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VET Investment Requirement 10 (LLN): QAT is required to conduct an effective assessment of a prospective student’s need for foundation skills training, including LLN proficiency skills, prior to enrolment.

The student has completed the online LLN assessment.

The student is not required to complete the online LLN assessment.

This requirement is not applicable.

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VET Investment Requirement 11 (HLS only): QAT is required to retain evidence required to support any specific restrictions to enrolment in a qualification outlined in the Priority Skills List.

This requirement is not applicable.

If applying for SIT40422 Certificate IV in Hospitality under Higher Level Skills Funding, I retain an official letter or email from the employer proving the student is an existing worker in the required industry.

If applying for SIT40521 Certificate IV in Kitchen Management under Higher Level Skills Funding, I retain an official letter or email from the employer proving the student is an existing worker in the required industry. In addition, I also retain a copy of relevant industry qualification.

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VET Investment Requirement 12 (C3G only): QAT is required to develop a training and support plan tailored to the student's needs.

This requirement is not applicable.

The training and support plan is fully developed by our trainer.

The training and support plan is based on a sequential and logical order of learning which progressively develops skills towards the vocational qualification.

The training and support plan includes learning support strategies and any other adjustments required to support the learner.

The training and support plan is reviewed at each key milestone or whereby an agreement has been reached on adjustments to the plan based on the progress of the student and the most appropriate path to meet learning needs and vocational training outcomes.

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VET Investment Requirement 13 (VETiS only): QAT is required to retain evidence to support the student is currently enrolled in secondary school, in Year 10, 11 or 12.

This requirement is not applicable.

A copy of school ID

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VET Investment Requirement 14 (VETiS only): QAT is required to retain evidence to support each student’s eligibility for the program prior to enrolment.

This requirement is not applicable.

Letter from the Queensland school confirming: student name, date of birth, and Australian or New Zealand citizenship, school year currently enrolled, statement from the school concerning all VET qualifications previously attempted and outcomes, i.e. statements of attainment or qualifications issued, if the previous qualification was completed, the letter from the school must include how it was subsidised, correspondence where the authorised signatory uses an official stamp, detailing their position and name of school or detention centre, next to their printed name and signature.

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VET Investment Requirement 15: QAT is required to notify the prospective student of the expectations and rules regarding accessing a government-subsidised training place under the relevant subsidised program. This notification must include advice that the student will no longer be eligible for a governmentsubsidised training place under a program once they complete the qualification level targeted through the program.

The student signed off the acknowledging advice has been provided concerning expectations and rules in regards to accessing a government-subsidised training place under the relevant program.

This requirement is not applicable.

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VET Investment Requirement 16: QAT is required to refer the prospective student to any applicable student fact sheet for the relevant program published on the department’s Training website, so they have access to independent information and a point of contact within the department.

The student confirmed and signed in this induction checklist indicating he/she has been referred to an applicable student fact sheet for the relevant program.

This requirement is not applicable.

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VET Investment Requirement 17: QAT is required to comply with the marketing directives and information disclosure requirements as set out in the Skills Assure supplier Marketing and disclosure directive.

During the induction, QAT provided specific information about the program, qualification or course and co-contribution fee charges as prescribed in the relevant program policy.

This requirement is not applicable.

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VET Investment Requirement 18 (Fee): QAT is required to collect co-contribution fee from the student and/or a third party prior to submission of claims for payment.

The student has paid co-contribution fee.

The student has NOT paid co-contribution fee.

This requirement is not applicable.

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Total Compliance VET Investment Score

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Total Compliance VET Investment Percentage

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Induction and Enrolment Checklist - User Choice 2023-2024.

This section indicates if each enrolment meets the audit requirements or not.

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User Choice Requirement 1 (Dynamic AF): QAT is required to demonstrate their process and provide the evidence collected to support the student enrolment.

A signed and dated enrolment form containing questions sufficient to identify ineligible candidates and seeking to identify previously achieved units of competency.

This requirement is not applicable.

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User Choice Requirement 2 (LLNA): QAT is required to conduct an effective assessment of a prospective student’s need for foundation skills training, including LLN proficiency skills, prior to enrolment.

The student has completed the online LLN assessment.

The student is not required to complete the online LLN assessment.

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User Choice Requirement 3 - For QAT Only (AISS): QAT is required to conduct a search prior to enrolment using the AISS tool / search facility to help confirm whether prospective students have previously received government contribution for a User Choice funded qualification.

AISS record was conducted 30 days prior to enrolment. The registered training contract is funded under the User Choice program.

AISS record was conducted 30 days prior to enrolment. Stakeholders have had a FFS arrangement in place.

This requirement is not applicable.

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User Choice Requirement 4 (AISS): QAT is required to conduct a search prior to enrolment using the AISS tool / search facility to help confirm whether prospective students have applicable credit transfer/s.

AISS record was conducted within 30 days before enrolment. The student does not have any applicable credit transfers.

AISS record was conducted within 30 days before enrolment. The student has applicable credit transfer(s), with correct evidence being provided.

This requirement is not applicable.

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User Choice Requirement 5 (ETES): QAT is required to develop an ETES with all stakeholders.

Stakeholders' details and declarations are completed.

Work, training and school impact assessment are completed.

Apprenticeship and traineeship details are completed

The student understood that this SAT may impact future funding eligibility under the UC program.

This requirement is not applicable.

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User Choice ERA Requirement 6 (ERA): QAT is required to retain evidence it has sourced or developed an ERA document, which addresses the employment and training arrangements required under the FET Act for each apprenticeship / traineeship qualification within the workplace.

ERA was conducted using the cloud-based method.

ERA was conducted using the department's ERA template.

This requirement is not applicable.

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User Choice ERA Requirement 7 (ERA): QAT must capture and retain evidence that ERA has been completed before negotiating the training plan.

The invitation letter of initial signing up and induction document checklist were retained as evidence that ERA was completed before negotiating the training plan.

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User Choice ERA Requirement 8 (ERA): QAT must identify the units for which the employer cannot provide aligned workplace tasks and provide details of how training related to those units will be delivered and assessed.

The employer is able to provide workplace tasks aligned to all units of the qualification that the trainees / apprentices will undertake.

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User Choice ERA Requirement 9 (ERA): QAT is required to complete supervisory arrangements.

All supervisors listed in this ERA are permanently engaged at the same workplace as the apprentices and trainees.

All supervisors listed in this ERA are predominantly employed and available during the same working hours as the apprentice or trainee.

All supervisors listed in this ERA were acknowledged as being qualified persons and can sign the on-the-job verification against individual units of competency.

All supervisors listed in this ERA have met the legal requirements for qualified persons defined in the department’s ERA.

All supervisors listed in this ERA are working in the specialist area for which the apprentices and trainees under their guidance are studying.

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User Choice ERA Requirement 10 (ERA): QAT is required to determine an appropriate ratio of apprentices / trainees to qualified persons (supervisor).

A ratio of less than or equal to 1:1 was identified.

A ratio of more than 1:1 was identified and QAT retained a documented rationale supporting these arrangements.

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User Choice ERA Requirement 11 (ERA): QAT must monitor the ongoing adequacy and legitimacy of workplace training arrangements to ensure the necessary facilities, range of work and supervision remain in place for the term of the training contract.

QAT assessors record all training participation, which are signed and dated by all involved parties confirming the ERA has been reviewed.

QAT assessors record all employer workplace arrangments revisions in the cloud-based system, confirming the ERA has been reviewed.

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User Choice ERA Requirement 12 (ERA): QAT must ensure the ERA is signed by the employer, apprentice/trainee and QAT representative to confirm the information contained within the ERA is a true and accurate reflection of current workplace arrangements.

ERA was signed by the employer, apprentice/trainee and QAT representative.

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User Choice TP Requirement 13 (TP): QAT is required to retain evidence on how the training plan was developed and negotiated.

The training plan was completed using the national training plan template.

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User Choice TP Requirement 14 (TP): Each trainee/apprentice must have a training plan that is fully completed and signed by all parties within three (3) months from the start of the apprenticeship or traineeship.

The training plan must include the training to be delivered to the apprentice/trainee by QAT and the employer

The training plan includes the maximum duration of the training and the qualification to be issued to the apprentice/trainee on completion of training.

The training plan indicates that the nominated workplace has the necessary range of work, facilities and supervision required.

The training plan was signed by the employer, trainee/apprentice and QAT representative within three (3) months from the start of the apprenticeship/traineeship.

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User Choice TP Requirement 15 (TP): Where QAT is replacing RTO in an existing training contract, the new training plan must be fully completed and signed by all parties within 28 days.

This requirement is not applicable.

The training plan was signed by the employer, trainee/apprentice and QAT representative within three (1) months from the effective transfer date.

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User Choice TP Requirement 16 (TP): QAT must ensure the selection of units of competency within the training plan aligns with the packaging rules for the qualification, and takes into consideration any requirements for pre- and / or corequisite units of competency, and qualification entry requirements.

All units listed in the training plan is aligned with the relevant qualification packaging rules.

The selection and the sequencing of units of competency in the training plan is correct.

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User Choice TP Requirement 17 (TP): QAT must ensure a copy of the signed training plan is provided to the apprentice / trainee and the employer within 14 days of being signed by the parties.

An induction and enrolment checklist signed by all parties confirming the training plan was completed and received.

An email evidence that QAT sent the signed training plan to all parties is retained in each student's folder.

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User Choice TR Requirement 18 (TR): QAT must provide the appropriate training record to the apprentice/trainee, to be kept for the duration of the apprenticeship or traineeship, within 14 days of the training plan being signed.

An induction and enrolment checklist signed by all parties confirming the training record book was received.

An email evidence that QAT sent the training record book to all parties is retained in each student's folder.

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User Choice ISR Requirement 19 (ISR): QAT must detail fees policy, including full costs, method of collection, refunds, and exemptions before enrolment and provide access to this written policy to apprentices and trainees.

An induction and enrolment checklist signed by all parties confirming all important information about the fees policy was delivered.

An email evidence sent to all parties containing all important information about the fee policy is retained in each student's folder.

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Total Compliance User Choice Score

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Total Compliance User Choice Percentage

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Induction and Enrolment Checklist - FFS Arrangment

This section indicates if each enrolment meets the audit requirements or not.

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FFS Requirement 1 (Dynamic AF): QAT is required to demonstrate their process and provide the evidence collected to support the student enrolment.

A signed and dated enrolment form containing questions sufficient to identify ineligible candidates and seeking to identify previously achieved units of competency.

This requirement has not been completed.

This requirement is not applicable.

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FFS Requirement 2 (LLNA): QAT is required to conduct an effective assessment of a prospective student’s need for foundation skills training, including LLN proficiency skills, prior to enrolment.

The student has completed the online LLN assessment.

The student is not required to complete the online LLN assessment.

This requirement has not been completed.

This requirement is not applicable.

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FFS Requirement 3 (AISS): QAT is required to conduct a search prior to enrolment using the AISS tool / search facility to help confirm whether prospective students have applicable credit transfer/s.

AISS record of less than 30 days prior to the enrolment has been conducted.

The trainee / apprentice did not have any applicable credit transfer based on AISS record.

The trainee / apprentice has applicable credit transfer/s and acceptable evidence was provided.

The trainee / apprentice has applicable credit transfer/s and acceptable evidence has not been provided.

This requirement has not been completed.

This requirement is not applicable.

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Total Compliance FFS Score

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Total Compliance FFS Percentage

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Training and Assessment Checklist - Both User Choice (including SAT) and VET Investment (C3G/HLS/VETiS)

This section indicates if each enrolment meets the audit requirements or not.

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(UC and VET investment only) Training Records: Full and complete records supporting each student’s participation in training is retained.

All records of participation in training contain unit code, unit name, training date, duration, location, signature of student, trainer and supervisor.

Equivalent documents such as class roll, attendance records contain unit code, unit name, training date, duration, location, signature of student, trainer and supervisor.

This requirement is not applicable.

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(RPL ONLY - UC AND VET INVESTMENT ONLY) ASSESSMENT EVIDENCE - RPL ONLY

Mapping document is retained and aligns with full range of RPL evidence.

Actual questions and responses have been retained within the documented competency conversation with the student and competency conversation with at least one recent employer.

Challenge tests have been retained for each Unit of Competency and contain a requirement for the student to demonstrate and/or perform skills and/or behaviours as stated in unit of competency ‘Performance Evidence’ requirements.

Self-appraisal has been completed by the student against the relevant unit of competency tasks.

Assessment instruments have been signed and dated by the responsible assessor.

Assessment instruments have been signed and dated by the student acknowledging the outcome of the assessment process.

This requirement is not applicable.

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(UC and VET investment only) Assessment evidence part A - knowledge based: Full and complete assessment evidence is retained for all partially-completed and fully-completed units.

Must be signed and dated by trainer and student.

Must contain full responses from the student.

Must be verified to be the student’s own work.

Must be fully assessed with outcome recorded.

This requirement is not applicable.

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(UC and VET investment only) Assessment evidence part B - practical observation: Full and complete assessment evidence is retained for all partially-completed and fully-completed units.

Must be signed and dated by trainer and student.

Fully completed and outlined clear context of tasks / activities being observed.

Must contains trainer comments individualized to student’s performance.

The requirement of practical skills as stated within the unit of competency ‘Performance Evidence’ requirements has been followed.

Any applicable unit of competency ‘Assessment Conditions’, such as the mandatory location of assessment, has been followed.

This requirement is not applicable.

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(UC and VET investment only) Assessment evidence part C - other components: Other assessment materials utilised to form the judgement of competence has been retained.

Induction checklist

Assessment matrix

Mapping document

Marking guide

Observation checklist

Relevant emails / documents

This requirement is not applicable.

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(UC only) Assessment evidence part D - Training record book: On the job verification is retained for each competent unit.

Training record book is signed by employer, student and supervisors who are recognised & qualified on ERA.

Training record book is reviewed at intervals of no more than 3 months by all parties.

This requirement is not applicable.

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(VET investment only) Assessment evidence part E - Vocational placement: the following conditions are required.

The student must complete a minimum number for the claimed units and/or

‘Assessment Conditions’ indicate assessment must be undertaken within an actual workplace.

A VP agreement must be established and signed by all parties.

Evidence of the VP hours must be verified and retained by all parties.

This requirement is not applicable.

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(UC only) ATF-013 Employer Resource Assessment

ERA is fully signed and dated by all parties.

Range of work, workplace facilities and equipment are completed.

ERA has an appropriate ratio of trainees or apprentices to qualified persons.

All listed supervisors have met legal requirements for qualified persons.

ERA is reviewed at intervals no greater than 3 months.

This requirement is not applicable.

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(UC only) ATF-045 Training Plan

Section 1 - Training Contract Registration Number is provided.

Section 3 - Support services are fully completed.

Section 4 - Number of core and elective are correct

Section 4 - Training and assessment table are fully filled in.

Section 4 - All units align with packaging rules for the qualification.

Section 5- Training plan was fully signed and dated by all parties.

This requirement is not applicable.

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(UC only) ATF-023 Employment, Training, Education Schedule.

Stakeholders' details and declarations are completed.

Work, training and school impact assessment are completed.

Apprenticeship and traineeship details are completed.

This requirement is not applicable.

Missing ILO signature on the ETES

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Trainer Declaration and Signature

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Trainer Full Name

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Trainer Signature

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Checked Date

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Trainer Confirmation

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Trainer Notes

Access online ERA

Access Training Records

Access to Students Folder

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General Admin, Fee, and AVETMISS Reporting Checklist - Both User Choice (including SAT) and VET Investment (C3G/HLS/VETiS)

This section indicates if each enrolment meets the audit requirements or not.

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(UC only) Traineeship or Apprenticeship Completion

ASQA Learner & Employer Questionnaires are completed and retained.

Issue the qualification in accordance with the ASQA's requirement.

Trainer confirmed all training and assessment required under the training plan are completed.

If school-based, the trainee or apprentice was confirmed by the employer that minimum paid work requirement has been completed.

Completion agreement was signed and dated by all parties.

Completed and signed completion agreements are sent to DESBT within 10 days after being signed.

This requirement is not applicable.

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(UC only) Traineeship or Apprenticeship Cancellation

Cancel a registered training contract ATF034 is retained.

Cancel a registered training contract ATF050 is retained.

A copy of AISS from Partner Portal is retained.

This requirement is not applicable.

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(UC only) Student Contribution Fees

Evidence of correct student contribution fee payment is retained.

Partial student contribution fee exemption is applied to this enrolment.

Full student contribution fee exemption is applied to this enrolment.

Employer contribution fee is applied to this enrolment.

In the even of contractual cancellation, evidence of fee refund is retained.

The student contribution fee is waived because the student was a school-based trainee.

The student contribution fee is waived because the student is under the 25s/21s initiative and the qualification is under Free apprenticeships.

This requirement is not applicable.

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(UC only) AVETMISS Reporting Requirement

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(VET investment only) Co-Contribution Fee

Evidence of correct co-contribution fee payment is retained.

Payment claim for each unit is made after co-contribution fee is paid to QAT.

This requirement is not applicable.

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(VET investment only) AVETMISS Reporting Requirement

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(UC and VET investment) Administration Internal Document

VETtrak result summary

Moodle result summary

ASQA Learner & Employer Questionnaires are completed and retained.

Medical Certificate

Special Consideration Form

Intervention Meeting Notes

Email Conversation Records

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Admin Declaration and Signature

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Admin Full Name

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Admin Signature

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Checked Date

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Admin Confirmation

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Admin Note

No subject is affected.
Aboriginal & Torres Strait Islander Languages
Accounting
Aerospace Systems
Agricultural Science
Ancient History
Aboriginal & Torres Strait Islander Studies
Agricultural Practices
Aquatic Practices
Arts in Practice
Biology
Business
Business Studies
Building & Construction Skills
Career Education
Chemistry
Chinese
Chinese Extension
Dance
Design
Digital Solutions
Drama
Dance in Practice
Drama in Practice
Earth & Environmental Science
Economics
Engineering
English
English as an Additional Language
English & Literature Extension
Early Childhood Studies
Engineering Skills
Essential English
Essential Mathematics
Film, Television & New Media
Food & Nutrition
French
French Extension
Fashion
Furnishing Skills
Geography
German
German Extension
General Mathematics
Health
Hospitality Practices
Italian
Information & Communication Technology
Industrial Graphics Skills
Industrial Technology Skills
Japanese
Legal Studies
Literature
Marine Science
Mathematical Methods
Modern History
Music
Music Extension — Composition
Music Extension — Musicology
Music Extension — Performance
Media Arts in Practice
Music in Practice
Physical Education
Philosophy & Reason
Physics
Psychology
Religion & Ethics
Specialist Mathematics
Spanish
Study of Religion
Science in Practice
Social & Community Studies
Sport & Recreation
Tourism
Visual Art
Visual Arts in Practice
Others

Fee-for-Service Course Application

Course Application Type

Credit Transfer Review

Student Information

Citizenship, Residency and Visa Status

Emergency Contact

School detail

Employment and Workplace Details

Prior Education

Unique Student Identifier (USI)

Fee Payment Arrangement

QAT Terms and Conditions - BSB50120 Diploma of Business - Victoria Point State High School

QAT Terms and Conditions - BSB50120 Diploma of Business - Narangba Valley State High School

QAT Terms and Conditions - BSB50120 Diploma of Business - Runcorn State High School

QAT Terms and Conditions - CHC43015 - Certificate IV in Ageing Support - Upskill Program

QAT Terms and Conditions - CHC33021 - Certificate III in Individual Support - Upskill Program

Required Student Profile Information

Upload the following primary documents.

Upload the following secondary documents.

Privacy Notice and Declaration

Why we collect your personal information

How we use your personal information

How we disclose your personal information

How NCVER and other bodies handle your personal information

Surveys

Contact information

Student's Signature and Parent's Signature (if appropriate)

Parent/Guardian Consent Section

Type of Signing Up

Change of supervising registered training organisation (ATF-010)

Declarations of changing of supervising registered training organisation (ATF-010)

Transition of qualification (ATF-028)

Declarations of transition of qualification (ATF-028)

Amendment of a registered training contract (ATF-035)

Declaration of amendment of a registered training contract (ATF-035)

Permanent transfer of a registered training contract (ATF-039)

Declarations of permanent transfer of a registered training contract (ATF-039)

Training Plan (ATF-045)

Declarations of Training Plan (ATF-045)

VET in schools (VETiS)

VET in schools (VETiS)

Education, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeships (ATF-023)

Declaration of Education, Training and Employment Schedule (ETES) for school-based apprenticeships and traineeships (ATF-023)

Declaration for QAT Signing Up

Stakeholders' Signatures On Signing Up

AASN contact

Co-contribution payment

Application's referral

Internal Processing

Induction and Enrolment Checklist - VET Invesment Program 2023-2024.

Induction and Enrolment Checklist - User Choice 2023-2024.

Induction and Enrolment Checklist - FFS Arrangment

Training and Assessment Checklist - Both User Choice (including SAT) and VET Investment (C3G/HLS/VETiS)

Trainer Declaration and Signature

General Admin, Fee, and AVETMISS Reporting Checklist - Both User Choice (including SAT) and VET Investment (C3G/HLS/VETiS)

Admin Declaration and Signature